Scattered files
Plans, permits and photos sent by email, WhatsApp or USB stick, with no single place to check.
DOCUMENTS & PHOTOS
Your site's documents,
all in one place.
Plans, permits, technical sheets and site photos, organized by project and accessible anytime, from your phone or the office.
▤Documents organized by project
◉Photos uploaded straight from the field
✓Quick access, from any device
Every site file, a click away
Project documents
+ Add document| Document | Type | Project | Upload date |
|---|---|---|---|
PSite plan.pdf |
North Residential | Sep 12 | |
PBuilding permit.pdf |
North Residential | Sep 10 | |
XMaterial estimate.xlsx |
Excel | North Residential | Sep 08 |
DHandover report.docx |
Word | North Residential | Sep 03 |
CURRENT CHALLENGES
Site documents are hard to find when you need them.
Plans lost in email, photos scattered across personal phones, old documents nobody can locate — common problems on site.
Lost photos
Progress photos taken on personal phones that stay there and never make it into the project record.
Hard to search
Finding an old document means digging through folders and past conversations.
Unclear versions
It's not always clear which document is the latest, or who added it.
CENTRALIZED
Documents and photos, in one place.
Every project has its own space in BuildManage, where site documents and photos are uploaded, organized and kept for the life of the job.
- Upload documents directly from the app, computer or phone
- Site photos attach directly to the project
- Every file stays linked to the right project
- Access for the team, from anywhere
- No more lost emails or USB sticks
- Everything stays saved for the life of the project
North Residential — files
| Document | Type | Project | Upload date |
|---|---|---|---|
PSite plan.pdf |
North Residential | Sep 12 | |
PC25/30 concrete data sheet.pdf |
North Residential | Sep 05 | |
DExecution schedule.docx |
Word | North Residential | Sep 02 |
XWorks statement.xlsx |
Excel | North Residential | Aug 29 |
DOCUMENT TYPES
Room for every kind of site document.
From technical plans to administrative papers, every document finds its place.
▤
Plans and drawings
Site plans, technical sketches and execution drawings.
⛨
Administrative documents
Permits, approvals and paperwork needed to run the project.
▥
Technical sheets
Material data sheets, quality certificates and technical specs.
⌬
Statements and reports
Works statements, handover reports and acceptance documents.
⚙
Operational attachments
Other files useful for day-to-day site work.
PHOTO GALLERY
Site progress, in pictures.
Photos uploaded from the field stay organized by project, so you always have a clear picture of how the work is progressing.
Foundation pour
Masonry work
Utilities installation
Interior finishing
PROJECT ORGANIZATION
A clear structure for every site.
Documents and photos are grouped automatically by category, inside each project.
⌬ North Residential
▥ Documents
Plans and drawings
Administrative documents
Technical sheets
Statements and reports
◈ Photos
Foundation
Structure
Utilities
Finishes
QUICK ACCESS
Find a document in seconds.
Search by file name and filter by project or document type to get to what you need, fast.
North Residential
PDF
Photos
HISTORY & TRACEABILITY
Always know what was uploaded, and when.
Every document and photo keeps track of which project it belongs to and when it was uploaded.
- Upload date visible for every file
- Documents stay linked to the right project
- Files aren't lost when the team changes
- Access to the project's full history, anytime
CONNECTED TO SITE ACTIVITY
Documents connect to day-to-day work.
Photos and documents complement site reports, for a complete picture of every project.
| Module | Connection to documents |
|---|---|
| Site reports | Progress photos complement the information in daily reports. |
| Site management | Project documents are accessible directly from the site page. |
| Team management | Team members assigned to a project have access to its documents. |
| Costs & resources | Material data sheets stay available alongside the resource records. |
BENEFITS
Why it matters for your team.
◉
Everything in one place
No more digging through emails or old chats for a document.
⚡
Quick access from the field
Upload and check files straight from your phone, right on site.
◈
A clear picture of progress
Photos organized by project show how the work has evolved over time.
⚒
Continuity for the team
Documents stay available to the team, regardless of staff changes.
FOR EVERY ROLE
Useful for the whole project team.
⛨
Project manager
Has access to all the documents and photos of the projects they oversee.
◈
Site supervisor
Uploads progress photos straight from the field, without extra hassle.
⚒
Technical team
Quickly finds plans and technical sheets whenever needed.
▥
Company admin
Sees the documents of every active project in one place.
Without BuildManage vs. with BuildManage.
| Without BuildManage | With BuildManage |
|---|---|
| Documents sent over email or WhatsApp | Documents centralized on each project |
| Photos left on personal phones | Photos uploaded and organized by project |
| Manual search through folders | Quick access, filtered by project and document type |
| Documents lost when the team changes | Documents kept for the life of the project |
| Access from a single computer only | Access from any device, anytime |
| No link between documents and site reports | Documents connected to field activity |
FREQUENTLY ASKED QUESTIONS
Everything you want to know about documents and photos.
What kinds of files can be uploaded?⌄
You can upload the usual site documents and photos — plans, permits, technical sheets, works statements and progress images — in the formats supported by the platform.
Can photos be uploaded straight from a phone?⌄
Yes. You can upload field photos directly from the app, using a phone or tablet.
Are documents organized automatically?⌄
Documents and photos are grouped by project and by category, so they're easy to find.
Is full-text search available inside document contents?⌄
Search works by document name, project and file type. The platform does not currently offer full-text search inside file contents.
Is BuildManage an enterprise document management system?⌄
No. BuildManage provides a centralized space for site documents and photos, organized by project — not a complex document management system with approval workflows or advanced versioning.
Who has access to a project's documents?⌄
Access is granted to team members assigned to that project, based on their role in the platform.
MORE EFFICIENT CONSTRUCTION
Request a personalized demo.
Discover how BuildManage helps you centralize every site's documents and photos, in one place your team can access.
✓Personalized demo
✓No commitment
✓Tailored to your company's workflow